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Junior PMO Analyst

Job Introduction

The primary purpose of this role is to support PMO programme activities such as reporting and ensuring that appropriate governance is applied to projects through supporting the Senior PMO Analyst.  It will also support the project managers in project delivery by providing direct support for lower level project activities and administrative support.  Where appropriate, the role may also provide opportunities for developing skills by becoming involved in direct project management and business analysis activities of smaller self contained projects.

Role Responsibility

Programme support responsibilities

  • Support the governance and financial controls required to run Portfolio reporting, including running financial reports
  • Work directly with the Programme Management Office team to assist embedding the systems and processes required running the Portfolio
  • Contribute to the on-going development of a programme management framework and change culture within TLT
  • Coordinate and ensure resources adhere to firm’s time tracking standards
  • Provide administrative support with the management of the Portfolio
  • Centralise all Portfolio status reporting including scope, schedule, and budget, following configuration management standards
  • Create and deliver portfolio reporting packs with support from the Senior PMO Analyst
  • Run RAID and status reports, create update reports, and where necessary gather information on the status of projects from project managers, or stakeholders
  • Support the process of change control and ensure that portfolio impact analysis and change is managed
  • Manage and triage any centralised PMO mailboxes

Resource management responsibilities

  • Act as point of contact for resource information and reporting information
  • Manage resourcing forecast reports for all areas based on inputs from various teams
  • Maintain constant knowledge of current and upcoming projects and business development activities as they relate to resourcing
  • Create, analyse and report on utilisation reports to project managers and department leads as required
  • Assist project managers to resolve any issues regarding under or over allocations of current staff members

Project administration & project manager support responsibilities

  • Provide administrative support for project board meetings (meeting notes, room preparation, diary bookings)
  • Assist in the development and maintenance of the project library, filing, recording and reporting systems
  • Assist in the implementation of appropriate configuration management procedures
  • Provide assist to project team members for the application of project procedures, disciplines and recording and reporting standards
  • Maintain risk and issue logs and change control records as required
  • Undertake any other administrative tasks as specified by the Project Manager
  • If required, support in testing activities on projects

The Ideal Candidate

Our employees are talented people, distinguished by technical excellence, with a willingness to embrace team working and a passion for client service. You will be able to demonstrate a similar supportive, flexible and driven ethos and will have accumulated the following experience and skills:

  • Knowledge of a formal project management methodology
  • A high degree of computer literacy including advanced knowledge of the MS Office Suite and a willingness and skill to learn new programs quickly
  • Structured approach to organising own work, and work on the portfolio (eg regular reporting etc)
  • Experience of working on projects / programmes in a PMO support capacity
  • Process driven, autonomous and an organised completer/finisher
  • Dynamic personality, proactive in moving activities and solutions forwards
  • Excellent and articulate verbal and written communication; must be able to adapt the style for varied audiences
  • Ability to make sense of complex situations, rapidly prioritise issues and provide useful outputs
  • Key team player, contributing to the Programme Management Office team discussions and activities
  • Understanding of software development life cycles and software development methodologies would be beneficial 
  • Knowledge of third party project management tools would be preferred 

TLT is committed to creating a diverse working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and as a Disability Confident Employer, we are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on HR-Recruitment@TLTsolicitors.com

Package Description

We value our employees highly and we want you to feel valued. You will receive a competitive basic salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

TLT LLP

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