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Legal Secretary - Real Estate

Please Note: The application deadline for this job has now passed.

Job Introduction

We are currently recruiting for a Legal Secretary to join our Real Estate department in London. This is an excellent opportunity to join one of seven teams within our Real Estate Group who focus on Energy, Financial Services and Public Sector. You will be providing a full range of secretarial support to the fee earners including digital dictation, filing and document amendment/creation.

In return we will invest in you. We want you to be successful. You will develop your technical and commercial skills through bespoke knowhow and development programmes ensuring you exceed all expectations. We have a flat hierarchy and you will be a highly valued member of the team and firm and we will ensure your hard work is recognised.


Role Responsibility

As a Legal Secretary you will deliver the following:

  • Managing diary appointments and arranging both internal and external meetings.
  • Dealing with clients, agents etc by phone, taking messages and general calls.
  • Making travel and accommodation arrangements for fee earners
  • Reconciling Partner expenses
  • Digital dictation (audio typing), including preparing and amending documents.
  • Creating/amending/comparing documents. For example, precedent documents, leases, licenses, contracts, transfers etc.
  • Engrossing and binding documents ready to send out.
  • Attending to SDLT Returns (Stamp Duty Land Tax forms), property searches and office copies, and requesting for documents to be uploaded to the various client extranets.
  • Maintaining client matters: opening new files, arranging conflict checks, archived completed files.
  • Dealing with a range of client specific billing requirements and generating bills on a monthly basis.

The Ideal Candidate

Our employees are talented people, distinguished by technical excellence, with a willingness to embrace team working and a passion for client service. You will be able to demonstrate a similar supportive, flexible and driven ethos and will have accumulated the following experience and skills:

  • Extensive experience in Commercial and Residential Property.
  • Strong IT systems skills are required with working knowledge of Microsoft Word, Excel and PowerPoint.
  • Experience of Outlook for Emails and Diary Management. 
  • Experience of Laserforms and Workshare would be an advantage.
  • Ideally we are looking for previous experience of document management systems although training will be given in Interwoven if it has not been used before.
  • Excellent communication skills with a good telephone manner and client care expertise are essential.
  • Accuracy, attention to detail, sound organisational skills and flexibility are also required along with previous secretarial experience in a legal environment.
  • Candidates should be experienced with copy & audio typing (digital dictation).

TLT is committed to creating a diverse working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and as a Disability Confident Employer, we are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on HR-Recruitment@TLTsolicitors.com. Or if you prefer our dedicated Diversity and Corporate Responsibility Advisor, Tanya Williams on tanya.williams@tltsolicitors.com

Package Description

We value our employees highly and we want you to feel valued. You will receive a competitive basic salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

About the Firm

We’re an ambitious UK law firm built around the needs of our high profile clients. With over 1000 employees and 100 partners across our six UK offices, we’ve grown considerably in the last three years – and so have our revenues. Open-minded? Definitively. Forward-focused? Absolutely. An energetic firm with an entrepreneurial, collaborative culture, we’re always looking to recruit highly talented individuals with the drive to succeed. So if you’re dynamic, determined and looking for a firm where you can develop your skills, join us and we’ll give you everything you need to thrive.


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