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PMO Analyst

Please Note: The application deadline for this job has now passed.

Job Introduction

We are recruiting for a Programme Management Office Analyst to join our busy team in Bristol. This is a permanent and full-time position supporting the project managers in project delivery. You will be supporting a programme of activities including reporting and ensuring that appropriate governance is applied to projects. You will also gain exposure to direct project management and business analyst's activities.

In return we will invest in you. We want you to be successful. You will receive a bespoke, on-going training programme to ensure you develop your commercial and technical skills to allow you to deliver the varied workload to a high standard. As a member of our Support team you will be a vital part of our continued success. There isn't an "us and them" mentality and you will be recognised for your hard work and support.

Role Responsibility

Project administration & project manager support responsibilities

  • Assist in budget control and keeping resource hours under control on their assigned projects and change requests
  • Ensure the agreed project management methods, standards and processes are maintained throughout the project lifecycle
  • Assist the Project Managers in the production and maintenance of project plans
  • Assist in the development and maintenance of the project library, filing, recording and reporting systems
  • Assist in the development and implementation of appropriate configuration management procedures
  • Co-ordinate the production of all reports and produces project summary reports
  • Maintain systems for recording project costs
  • Document procedures in accordance with agreed methodology
  • Advise and assist project team members in the application of project procedures, disciplines and recording and reporting standards
  • Maintain risk and issue logs and change control records
  • Develop and support effective communication mechanisms between the project teams
  • Undertake any other administrative tasks as specified by the Project Manager

Programme support responsibilities

  • Support the governance and financial controls required to run the Portfolio
  • Work directly with the Programme Management Office team to assist embedding the systems and processes required running the Portfolio
  • Contribute to the on-going development of a programme management framework and change culture within TLT
  • Coordinate and ensure resources adhere to firm’s time tracking standards
  • Provide administrative support with the management of the Portfolio
  • Centralise all Portfolio status reporting including scope, schedule, and budget

Project manager responsibilities

  • Ensure all aspects of the project lifecycle, from project initiation through to post release is managed
  • Communicate highly effectively in all written and verbal forms with project stakeholders (internal and external) and customers. Manage customer expectations
  • Monitor and report progress of project and change requests, highlighting issues and concerns and successes
  • Assist in maintaining and managing lists of risks and issues to avoid adverse impacts on timescales or resource requirements. Actively resolve issues wherever possible
  • Ensure that all required project documentation is maintained
  • Assist in correcting for quality issues and ensure that quality processes are followed
  • Provide input and support for Programme Management activities

Resource management responsibilities

  • Act as point of contact for resource booking confirmation, conflict resolution, and development of solutions in support of business goals
  • Manage and resolves resource booking conflicts
  • Manage resourcing forecast reports for all areas based on input from weekly meetings and the Operational Teams
  • Maintain constant knowledge of current and upcoming projects and business development activities as they relate to resourcing
  • Receive, analyse and report on weekly utilisation reports to project managers and department leads
  • Recommend process improvements for Resource Management
  • Assist project managers to resolve any issues regarding under or over allocations of current staff members

Testing responsibilities

  • Review of requirements
  • Preparation of test cases
  • Execution of tests
  • Reporting of defects
  • Preparation of test reports

The Ideal Candidate

Experience:

  • Knowledge and experience of a formal project management methodology
  • A high degree of computer literacy including advanced knowledge of the MS Office Suite and a willingness and skill to learn new programs quickly
  • Some project planning experience would be helpful
  • Experience of working on projects / programmes
  • Process driven, autonomous and an organised completer/finisher
  • Dynamic personality, capable of engaging a wide audience during facilitated sessions
  • Excellent and articulate verbal and written communication; must be able to adapt the style for varied audiences
  • Experience in Programme or Portfolio Office across multiple organisational areas
  • Experience in controlling, reconciling and reporting on budgets
  • Ability to make sense of complex situations, rapidly prioritise issues and provide useful outputs
  • Key team player, contributing to the Programme Management Office team discussions and activities

Mandatory skills

  • Excellent communicator and decision maker
  • Time management skills and ability to manage multiple tasks
  • Can work under pressure and be highly organised
  • Be self-motivated and have the ability to work as part of a team and independently
  • Understanding of project life cycles and project management methodologies
  • Ability to analyse and present information

Additional useful skills

  • Data analysis skills
  • Understanding of software development life cycles and software development methodologies
  • Scrum or Waterfall Project Management experience
  • Project Server\TFS and/or PPM tool experience

TLT is committed to creating a diverse working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and as a Disability Confident Employer, we are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on HR-Recruitment@TLTsolicitors.com . Or if you prefer our dedicated Diversity and Corporate Responsibility Advisor, Tanya Williams on tanya.williams@tltsolicitors.com

Package Description

We value our employees highly and we want you to feel valued. You will receive a competitive basic salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

About the Firm

We’re an ambitious UK law firm built around the needs of our high profile clients. With over 1000 employees and 100 partners across our six UK offices, we’ve grown considerably in the last three years – and so have our revenues. Open-minded? Definitively. Forward-focused? Absolutely. An energetic firm with an entrepreneurial, collaborative culture, we’re always looking to recruit highly talented individuals with the drive to succeed. So if you’re dynamic, determined and looking for a firm where you can develop your skills, join us and we’ll give you everything you need to thrive.

TLT LLP

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