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Future Law Administrator

Job Introduction

We have a fantastic opportunity for an Administrative Assistant to join the firm as we expand our market leading FutureLaw team.  
 
The successful candidate will support and work alongside our FutureLaw team in delivering projects for the firm and our clients.  The role will provide particular support to our Client Service Transformation Partner, Head of FutureLaw, FutureLaw Innovation Project Manager and Senior Business Development Manager while also supporting the rest of the FutureLaw team. In this role you can expect to be involved in a wide range of administrative tasks to support the wider TLT FutureLaw team, and will assist the team in its continued implementation and development of TLT FutureLaw services across our national offices. 
 
In return we will invest in you. We want you to be successful. You will receive a bespoke, on-going training programme to ensure you develop your commercial and technical skills to allow you to deliver the varied workload to a high standard. As a member of our FutureLaw team you will be a vital part of our continued success and you will be recognised for your hard work and support. 

Role Responsibility

You can expect to deliver the following: 
 
  • Managing the diary of the Client Service Transformation Partner and Head of Future Law; 
  • Managing and booking hotel and travel arrangements for the team; 
  • Creating and amending documents, particularly in PowerPoint, Word and Visio to include creating and managing templates where required; 
  • Creating and amending Excel spreadsheets to include inputting formula and undertaking Mail Merge; 
  • Undertaking invoicing for the team to include creating WIP sheets, processing invoices and sending out invoices once approved; 
  • Ensuring that all supplier invoices are recorded, coded, approved and passed for payment in a timely and accurate manner, processing payment for supplier invoices to include following our internal money laundering checks and working with the team and Finance to assist with any problems or queries in relation to suppliers, contracts, orders, invoices, credit notes and payments; 
  • Assisting the team with financial management eg client balances, aged debt, balances on the ledger;
  • Managing the expenses process for the team; 
  • Assisting FutureLaw leadership team with onboarding new joiners and offboarding leavers to include helping new joiners settle into the team;  
  • Setting up new matters, assisting the team with closing completed matters; 
  • Assisting our Senior Business Development Manager with running a programme of external events and webinars 
  • Assisting the FutureLaw team with running transformation and design thinking workshops to include managing room bookings and attendees; 
  • Assisting in the scheduling of Portfolio meetings  
  • Creating and maintaining marketing materials in digital and print formats 
  • Supporting internal communications through our intranet, MS Teams sites and email channels 

The Ideal Candidate

Our employees are talented people, distinguished by technical excellence, with a willingness to embrace team working and a passion for client service. You will be able to demonstrate a similar supportive, flexible and driven ethos and will have accumulated the following experience and skills:

  • Excellent communication skills (both oral and written) 
  • Excellent attention to detail and good organisational skills with the ability to be flexible in managing tasks and workload on a daily basis; 
  • Excellent interpersonal and relationship building skills 
  • Good knowledge of Teams, Word and Outlook is required.  Good knowledge of Visio is preferred. 
  • Advanced knowledge of PowerPoint and Excel is preferred to include ability to use complex functionality and formulas . 
  • Training in TLT house style and current TLT utilised legal technology will be given as appropriate. 
  • Demonstrate high levels of data accuracy, time management skills and organisational capability. 
  • Ability to work using own initiative and as a team member, maintaining a professional positive attitude at all times is essential; 
  • Ability to assimilate information quickly and a keen interest in developing your knowledge of TLT, the legal sector and the clients that we support 
  • Good, personable manner.  Ability to interact well with senior stakeholders, fee earners and support staff at all levels and with external contacts and clients.  Team player. 
  • Interest in and a willingness to try new tools and embrace new technology. 

TLT is committed to creating a diverse working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and as a Disability Confident Employer, we are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on HR-Recruitment@TLTsolicitors.com 

Package Description

We value our employees highly and we want you to feel valued. You will receive a competitive basic salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

About the Firm

We’re an ambitious UK law firm built around the needs of our high profile clients. With over 1000 employees and 100 partners across our six UK offices, we’ve grown considerably in the last three years – and so have our revenues. Open-minded? Definitively. Forward-focused? Absolutely. An energetic firm with an entrepreneurial, collaborative culture, we’re always looking to recruit highly talented individuals with the drive to succeed. So if you’re dynamic, determined and looking for a firm where you can develop your skills, join us and we’ll give you everything you need to thrive.

TLT LLP

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