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Legal Secretary - 9 month fixed term contract

Job Introduction

We are recruiting for a Legal Secretary (Entry Level) to join our Real Estate team in London.  This is a great opportunity to join a reputable team in a supporting capacity, providing administrative assistance to fee earners. You will be involved in copy and audio typing, filing and general admin duties such as faxing, photocopying, scanning, file opening and expenses claims.

In return we will invest in you. We want you to be successful. You will receive a bespoke, on-going training programme to ensure you develop your commercial and technical skills to allow you to deliver the varied workload to a high standard. As a member of our Support team you will be a vital part of our continued success. There isn't an "us and them" mentality and you will be recognised for your hard work and support.

Role Responsibility

As a Legal Secretary (entry level) your day to day remit includes:

  • Working as part of a support team providing administrative assistance to the fee earners in the team.
  • Answering telephone calls/dealing with clients/taking messages. Liaising with clients, solicitors and other third parties on the phone.
  • Assisting with management of emails and documents; for example, saving, printing and filing.
  • Preparing invoices and assisting with collation of bills and reporting to clients.
  • Filing and general admin duties such as photocopying, scanning, file opening, expenses claims, archiving and scheduling of documents.
  • Undertaking conflict checks and new matter opening procedures.
  • Creating and amending documents.  Working with large documents using track changes.
  • Copy and audio typing/digital dictation.
  • Managing diary appointments and making arrangements for meetings to include forward planning of fee earner's diary and making travel arrangements as appropriate.

The Ideal Candidate

Our employees are talented people, distinguished by technical excellence, with a willingness to embrace team working and a passion for client service. You will be able to demonstrate a similar supportive, flexible and driven ethos and will have accumulated the following experience and skills:

  • Copy and audio typing/digital dictation (some training will be provided)
  • Excellent communication skills (both oral and written).
  • Attention to detail, good organisational skills and flexibility.
  • Previous office experience is desirable but not necessary, ideally within a medium sized firm or professional services company.
  • Working knowledge of Word, Excel and Outlook is required.
  • A good team player and able to work well as part of a team to support the fee earners.
  • Ability to work under pressure.
  • A pro-active person who likes to use their initiative, willing to take responsibility and able to prioritise work.

TLT is committed to creating a diverse working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and as a Disability Confident Employer, we are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on HR-Recruitment@TLTsolicitors.com 

Package Description

We value our employees highly and we want you to feel valued. You will receive a competitive basic salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

About the Firm

We’re an ambitious UK law firm built around the needs of our high profile clients. With over 1000 employees and 100 partners across our six UK offices, we’ve grown considerably in the last three years – and so have our revenues. Open-minded? Definitively. Forward-focused? Absolutely. An energetic firm with an entrepreneurial, collaborative culture, we’re always looking to recruit highly talented individuals with the drive to succeed. So if you’re dynamic, determined and looking for a firm where you can develop your skills, join us and we’ll give you everything you need to thrive.



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