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Purchase Ledger Supervisor

Please Note: The application deadline for this job has now passed.

Job Introduction

We are recruiting for a Purchase ledger Supervisor to lead our busy supplier payable function in Bristol. You will report to the Finance Manager with duties including, but not limited to, approving supplier payments, signing off expenses and credit card claims and checking they are being made in accordance with the firms expenses policy, ensuring the team adhere to all the latest risk & AML compliance, maintaining and updating our internal payment policies, dealing with new credit card applications and ensuring cardholders understand the usage policy, creation of payment reports to the group and wider business as necessary, and compiling and submission of the firm’s annual PSA following the current taxation legislation. 
Our Finance Team is a centralised team of 16 staff who sit alongside our Credit Control and Reporting departments.
In return we will invest in you. We want you to be successful. You will receive a bespoke, on-going training programme to ensure you develop your commercial and technical skills to allow you to deliver the varied workload to a high standard. As a member of our Support team you will be a vital part of our continued success. There isn't an "us and them" mentality and you will be recognised for your hard work and support.

Role Responsibility

As a Purchase ledger Supervisor your day to day remit includes:
  • Training, allocating and monitoring the workload of the Purchase ledger team
  • Checking, approving and escalating where necessary all firm expenses and credit card expenses, ensuring all firm policies are adhered to
  • Ensuring supplier bank details are up to date, and that all appropriate due diligence has been undertaken on all suppliers
  • Track change requests from all suppliers (email addresses, phone number, bank details), to minimise any risk to cybercrime
  • Monitoring and checking all posting of payments onto the firms accounting software
  • Signing off on all expenses for payment / process, ensuring that all claims adhere to the firm’s expenses policy
  • Reviewing all the current suppliers and ensuring all procurement reviews are undertaken regularly
  • Checking and authorising payment runs
  • Deal with all new Barclaycard applications – send applications to cardholders and ensure they understand and sign the usage policy 
  • Create payment reports for each team detailing invoice creditor days
  • Escalate any queries on credit card or expenses claims to Finance Manager for review 
  • Ensure that the purchase ledger team are up to date with relevant cyber-crime and AML regulations
  • Compilation and submission of the firm’s annual PSA breakdown. To include evaluating the current emoluments and following the current taxation legislation for the different parts of the United Kingdom
  • To monitor staff entertaining limits set by HMRC are not exceeded and to keep records that can be available for management reporting and inspection during any HMRC audit
  • Attend monthly Financial controls meeting providing KPI’s to the Finance Manager to include, but not limited to, supplier bank details changes, aged creditor review, review of expenses and credit card entries rejected, invoices paid late and supplier statement reviews
  • Assist the Finance Manager with any ad hoc duties 

The Ideal Candidate

Our employees are talented people, distinguished by technical excellence, with a willingness to embrace team working and a passion for client service. You will be able to demonstrate a similar supportive, flexible and driven ethos and will have accumulated the following experience and skills:

 

  • Have previous experience of working within a busy finance department
  • Experience of supervising a purchase ledger team
  • Demonstrate excellent attention to detail
  • Be competent in all Microsoft office applications, specifically Excel
  • Work well under pressure and to tight deadlines
  • Have strong communication skills
  • Be able to think laterally to solve problems within an evolving finance team
  • Previous knowledge of SRA Accounts Rules advantageous, but not necessary

 

TLT is committed to creating a diverse working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and as a Disability Confident Employer, we are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on HR-Recruitment@TLTsolicitors.com 

Package Description

We value our employees highly and we want you to feel valued. You will receive a competitive basic salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

About the Firm

We’re an ambitious UK law firm built around the needs of our high profile clients. With over 1000 employees and 100 partners across our six UK offices, we’ve grown considerably in the last three years – and so have our revenues. Open-minded? Definitively. Forward-focused? Absolutely. An energetic firm with an entrepreneurial, collaborative culture, we’re always looking to recruit highly talented individuals with the drive to succeed. So if you’re dynamic, determined and looking for a firm where you can develop your skills, join us and we’ll give you everything you need to thrive.

TLT LLP

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