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Secretary

Job Introduction

We are recruiting for a Secretary to join our market-leading Restructuring and Insolvency team, located in Bristol but covering team members in both Bristol and London.

Part of the Commercial Services Group, the specialist Restructuring and Insolvency team provides a comprehensive service to a wide-ranging client base which includes banks and other lenders, Government departments, corporate clients and Insolvency Practitioners.

In return we will invest in you. We want you to be successful. You will receive a bespoke, on-going training programme to ensure you develop your commercial and technical skills to allow you to deliver the varied workload to a high standard. As a member of our Support team you will be a vital part of our continued success. There isn't an "us and them" mentality and you will be recognised for your hard work and support.

 

In a recent firm survey, the Restructuring and Insolvency team enjoyed some of the highest feedback in the entire firm from team members in relation to the working environment and the levels of support available.

Role Responsibility

The successful Legal Secretary will be required to deliver the following:

  • To carry out secretarial and administrative tasks supporting the team of Partners and solicitors, many of whom work remotely for much of the week.  You will join a team of two other secretaries based in Manchester and Glasgow who support team members in those offices, and together will provide support to the national Restructuring and Insolvency team
  • Managing diary appointments and arranging both internal and external meetings
  • Dealing with clients, agents etc by phone, taking messages and general calls
  • Assisting with management of inbox emails i.e. redirecting as appropriate during absence, saving and efiling within software package.
  • Creating/amending complex agreements and finance documents, often to a tight timescale and occasionally including manuscript and locally saved comments from a number of fee earners. 
  • Maintaining client matters: opening new files, arranging conflict checks, matter risk assessments, KYC checks and archiving completed files
  • Dealing with a range of client specific billing requirements and generating bills on a monthly basis using Connect
  • Updating and maintaining contact information for clients on Interaction
  • Making travel and accommodation arrangements for fee earners
  • Reconciling Partner expenses
  • Digital dictation (audio typing), manuscript amends
  • Receipting TT/BACS and sending posting slips
  • Physical and electronic filing, general admin duties such as photocopying, scanning and occasional faxing
  • Supporting the wider Group with overflow secretarial tasks required by other locations as appropriate during busy periods or to cover secretarial leave.
  • Attending on site in the Bristol office a minimum of 2-3 days per week.

The Ideal Candidate

Our employees are talented people, distinguished by technical excellence, with a willingness to embrace team working and a passion for client service. You will be able to demonstrate a similar supportive, flexible and driven ethos and will have accumulated the following experience and skills:

 

  • Previous experience as a legal secretary, some familiarity with the Restructuring and Insolvency sector preferred but not essential but experience of working more generally with commercial. litigation and finance documentation is required.
  • Strong IT systems skills are essential, including strong Word, Excel and PowerPoint skills.
  • Experience of Outlook for Emails and Diary Management.
  • Excellent communication skills with a good, confident, telephone manner and client care expertise are essential.
  • Experience of handling and managing sensitive and confidential information and dealing with such material appropriately.
  • Accuracy, sound organisational skills and attention to detail are required.
  • Ability to be flexible managing tasks and variable workload on a daily basis is also essential.
  • Ability to prioritise work load under pressure.
  • Ability to deal with client due diligence to comply with Anti-Money Laundering regulations.
  • Knowledge of Interwoven, CompareDocs and pdfDocs would all be an advantage.

 

TLT is committed to creating a diverse working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and as a Disability Confident Employer, we are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on HR-Recruitment@TLTsolicitors.com 

Package Description

We value our employees highly and we want you to feel valued. You will receive a competitive basic salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

About the Firm

We’re an ambitious UK law firm built around the needs of our high profile clients. With over 1000 employees and 100 partners across our six UK offices, we’ve grown considerably in the last three years – and so have our revenues. Open-minded? Definitively. Forward-focused? Absolutely. An energetic firm with an entrepreneurial, collaborative culture, we’re always looking to recruit highly talented individuals with the drive to succeed. So if you’re dynamic, determined and looking for a firm where you can develop your skills, join us and we’ll give you everything you need to thrive.

TLT LLP

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